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Fiel Angeli AraoaraoGabin

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HOLY SPIRIT SCHOOL-TAGBILARAN ELEMENTRAY CLASS OF 1983 MINUTES OF BOHOL MEETING RE 25TH ANNIVERSARY, JULY 2008

July 12, 2007; 9:00 PM
Ruel and Rosalouise (Pernia) Ungab’s Residence at Mansasa, Tagbilaran City

Attendance:
1. Laiilette Geulen-Boiser
2. Nonet Madrinan-Bolo
3. Maissa Virtusio-Clarete
4. Fiel Araoarao-Gabin
5. Ruby Jumang-it
6. Yvann Cloma-Lucero
7. Conchi Cimafranca-Manhilot
8. Charisse Mascarinas
9. Ruvi Arlyn Estorpe-Minoza
10. Carla Lao-Salazar
11. Rochelle Minoza-Sajonia
12. Saloy Pernia-Ungab
13. Gay Walwal

** Where have all our guys gone? No one came to represent the boys.

BUSINESS OF THE MEETING

I. REUNION DATES
> Elementary Batch 1983 - July 21-22, 2008 (Mon-Tues)
> (High School Batch 1987 - July 18-19, 2008 (Fri-Sat)
*Sunday - rest day
Note: Reunion dates have been cut short from the proposed three days to two days ,to lessen the days of leave from work.

II. ACTIVITIES:
DAY 1 (July 21, 2008; Monday)
Time
Activity / Venue / Committee-in- Charge / Materials Needed / Budget for the Activity
> 7:30 AM - Registration at HSS Lounge Secretariat (Registration forms, IDs, pens - P2,000)
> 8:00 AM - Thanksgiving Mass at HSS Chapel care Liturgical Committee (Priest’s stipend, wine, host, candles, flowers - P2,000)
> 9:00 AM - Breakfast/Heavy Merienda (Catered by HSS Food & Drinks Committee Food, drinks P100 X 100 estimated per pax - P10,000)
> 10:00 AM - Courtesy call to School Director and 2 principals, then Tour of HSS Campus (HSS Secretariat)
> 10:30 AM - General Assembly:
- Election of Officers
- Financial Report
- Batch Guidelines (term of office of officers, frequency of reunion, etc.),
- Future Projects (HSS GS AVR Steering Committee, Secretariat, Election Committee,
Guidelines Committee Sound System - P1,000)

> 12:00 PM - Luncheon with invited former GS teachers and school admin (6 sisters and 2 principals),
- Short Program with Turnover of faculty development batch project (Metro Center tentative - Food and Drinks Committee, Programme Committee, Faculty Development Batch Project In-Charge Food and drinks, Letter to HSS re batch project, letter to speakers, speakers’ plane tickets, certificates P160 X 100
estimated pax - P16,000 and P50,000 for faculty development program (speakers’ transpo, accommodation and honoraria)
> 2:00-3:00 PM - Outreach to the Pedia/Surgery Ward patients of Gov. Gallares Hospital (Outreach Committee - bundles of joy in the form of rice, toys, canned goods - P5,000)
> 3:00-4:00 PM - Outreach to the Candle Vendors at St. Joseph’s Cathedral (Outreach Committee - Bundles of joy in the form of rice, toys, canned goods - P5,000)
> 6:30 PM - Dinner with spouses, Program, Videoke (Bohol Tropics Programme Committee and Food and Drinks Committee Food and drinks, powerpoint
presentation, special numbers P175 X 200 estimated pax (with spouses) = P35,000

DAY 2 (July 22; Tuesday * Bohol Holiday)
Time
Activity / Venue / Committee-in- Charge / Materials Needed / Budget for the Activity
> 9:00 AM to 4:00 PM - Family Day at the Beach (To be decided Games and Prizes Committee, Food and Drinks - Committee Food, drinks, prizes P1,000 cottage rental)
*Food and drinks - from pledges and funds raised

III. Other Expenses:

Item / In-Charge / Budget
> Souvenir Shirts c/o Manila printer at P150 x 100 persons - P15,000
> Souvenir Program - Souvenir Program Committee - P50,000 to P100,000
> Souvenir CD (70’s-80’s songs) care of Yvann - P10,000


TOTAL BUDGET FOR THE ENTIRE REUNION ACTIVITIES / PROJECTS/SOUVENIRS= P252,000

IV. Sources of Fund
1) Fine for those not attending
2) Pledges (any amount)
3) Posting of advertisement in souvenir program advertisement pages
4) Selling of souvenir shirts

IV. Committees

A. AD HOC/ STEERING COMMITTEE
- initiates / oversees the preparations
- facilitates the general assembly
- conducts coordination meetings with committee chairs

- selects the venue of the activity
- writes letters of invitation to all classmates
Interim Officers: (Interim officers have not been assigned yet, but coordinators per region have been chosen, though.)
President -
Vice President (Internal) -
(External) -
Secretary -
Treasurer -
Auditor -
Coordinators - are tasked to contact all the batchmates listed in the directory who are based in the concerned region. *Coordinators are requested to start getting in touch with those in the list.

> Philippines (Luzon, including NCR) – Yasmin Gatal Hashimoto and Joseph Tumarao
> Philippines (Visayas) - Carla Mae Lao-Salazar (Cebu), Fiel Angeli Araoarao-Gabin, Rochelle Minoza-Sajonia, Paulino Biloy, Rey Sarmiento (Bohol)
> Philippines (Mindanao) - Olivia Calatrava Linsagan
> Asia - Geraldee Campbell Balbona
> North America (states other than California)- Christopher Magallanes, Ladylou Singson-Belzunce
(California & Canada) - Mila Biliran, Anthony Borja
Europe/Australia – Marvin Corales
Adviser - Ms. Fructusa Talatagod-Dimo (suggestion, since she’s our teacher before? Others?)

B. FINANCE/ SOLICITATION COMMITTEE
- reviews the budget for the entire activity
- collates the proposed budget from the different committees
- undertakes fund sourcing or resource generation
- prepares financial statement for reporting, auditing and recording / filing purposes

Chairpersons: : Paulino. * Saloy and Paulino to open an account
Asst. Chairperson: Leslie
Members:

C. SECRETARIAT
- gathers and keeps the history, records and files of the class
- prepares the materials needed for registration (papers, pens, guestbooks, give-aways, etc.)
- facilitates the registration of the participants
- distributes kits with info materials and giveaways to the participants
Chairpersons: Maissa, Yasmin, Fiel
Members:

D. PUBLICITY AND DOCUMENTATION COMMITTEE
- organizes information campaign through the internet, TV, radio, newspapers (press releases or paid ads), assemblies, etc. regarding the details of the activity
- designs website of the class / yahoogroups to contain profiles and updates of classmates’  families
- prepares the materials for the audio-visual / powerpoint presentation
- prepares text for streamers and banners drumbeating the activitiy
- assigns official photographers (still photos) and videographers (video footages) to document the activity

Chairperson: Fiel
Asst. Chairperson : Arnold
Members:

E. PROGRAMME COMMITTEE
- drafts the program of activities to be presented to the steering committee / interim officers for approval
- negotiates for lights and sound system and videoke rental and contacts live band performers, if need be
- informs the presentors / performers of their assignments or intermission numbers
- prepares copies of the program to be given during registration as part of the kits
- assigns emcee/s for the programme
- prepares the cassette tapes or cds for the presentations
- prepares the games and props
- coordinates with finance committee for prizes/certificates

Chairpersons: Olivia, Atty. Evaneliza
Members:

E.ACCOMMODATION/ BILLETING COMMITTEE
(Batchmates are requested to please email the e-group beforehand if they need accommodation while they are in Bohol)
- inquires rates/makes reservations for resorts and pension houses, if need be
- inquires airplane and boat trip schedules
- facilitates the billeting of the participants, especially those coming from other provinces or countries
- identifies host families for the other participants, if need be

Chairperson: Antonette
Members:


F. LITURGICAL COMMITTEE
- coordinates with the officiating priest / mass presider regarding mass schedule and venue of the mass, if done outside the church
- selects readings or writes petitions or prayers, as per instruction from mass presider
- assigns readers and offerers and assists in the flow of the offertory procession
- selects the lector and choir for the mass
- coordinates with finance committee for priest’s stipend

Chairpersons: Charisse, Fr. Evan Alumbro,
Members: Volunteers please

G. GUIDELINES COMMITTEE
- does research and drafts the Guidelines (in lieu of Constitution and By-laws)
- presents the draft of the Guidelines to the general assembly
- takes notes of the proposals and amendments

Chairperson: Atty. Evaneliza
Members:

H. ELECTION COMMITTEE
- formulates the guidelines of the election process
- introduces the candidates to the general assembly
- facilitates and supervises the conduct of the election and tallies the results
- proclaims the winning candidates
- contacts the inducting officer for the oath-taking ceremonies

Chairperson: Yvann and Leo
Members:

I. OUTREACH for : a) Pedia/Surgery Patients of Gallares Hospital and b) Candle Vendors
- coordinates with prospective beneficiaries / recipients
- coordinates with Gov Gallares hospital and parish priest of St. Joseph’s Cathedral
- prepares bundles of joy

Chairperson: Dr. Reginald, Dr. Barnard, Conchi, Rochelle, Glenda
Members:

Faculty Development Project: c/o Yasmin, Maissa, Bopeep, Fiel

J. FOOD AND DRINKS COMMITTEE
- prepares the menu
- reserves the restaurants, beach resort
- contacts caterer/reserves the restaurant
- finalizes the pledges from the classmates, if need be
- gathers the food and drink pledges days before the scheduled activity
- facilitates distribution of food and drinks

Chairpersons: Yasmin, Marilou, Roebert, Jorge , Gerry
Members:

K. PHYSICAL ARRANGEMENT, AFTER CARE ,TRANSPORTATION
COMMITTEE
- plans and makes lay-out of the seating arrangements
- prepares the tables, chairs and lectern
- arranges the tables and chairs
- takes charge of the decoration of the stage and venue
- cleans up the venue after the activity
- arranges transportation services

Chairpersons: Nonet, Dennis, Gary Val
Members:

L. GAMES, AWARDS AND PRIZES COMMITTEE
- makes a list of parlor games and prepares mechanics of each
- acts as judge to determine special awards
- coordinates with finance committees for the prizes of different parlor games
- awards the prizes to the winners

Chairpersons: Glenda, Conchi. Carla
Members:

M. SOUVENIR PROGRAM/ SOUVENIR T-SHIRT/SOUVENIR ITEMS COMMITTEE
- gathers articles, photographs and messages needed for the lay-out of souvenir program
- prepares the lay-out of the souvenir program : c/o Fernand Madrinan
-   prepares budget for the printing of program and
shirt
- coordinates / negotiates with the printer for costing
- does editing and proofreading jobs
- coordinates with secretariat as regards distribution
of the souvenir programs/shirt/ items
Chairpersons: Fiel, Jonas Auza
Members: Joseph Tumarao; Maissa

Note: Batchmates are requested to email the e-group the T-shirt size. For additional orders for family  members, respective sizes should be indicated, too.

V. Summary of Announcements/ Assignments for all batchmates:
- To pre-register online through the e-group, if sure to attend the reunion. To inform also the secretariat if will not be able to come. Coordinators are requested to follow up the batchmates in their assigned areas and to take note of those attending and not
attending.
- To submit to the e-group 3 pictures: elem grad pic, recent solo pic, and 1 family picture
- To email the e-group the size of souvenir T-shirt and extra orders for family members.
- To email the e-group re: pledges/donations (lechon, drinks, souvenir items, souvenir shirt, outreach  project, hosting of lunch or dinner or snacks, etc.)
Those from abroad who cannot attend the reunion are always welcome to ‘pledge’ any amount.
-To sign-up in the committees.

Note: Included also in the above minutes are the suggestions culled from the April 28, 2007 meeting in Quezon City of Manila-based batchmates.

Prepared by:


MARIA NERISSA L. VIRTUSIO-CLARETE


POSTED BY:

FIEL ANGELI E. ARAOARAO – GABIN

25th

Linkback: https://tubagbohol.mikeligalig.com/index.php?topic=8820.0

B:)

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Wish you luck Ms.Fiel.
Our batch '89-'90 (The Voice) had a grand reunion in July 2006. Had it planned a year ahead, pretty much like what you have mention above. There were some pretty rocky road about the plannings. But in the end, everyone came up to a unanimous plan and ended up having a great time.
Downside? I wasn't there but I'm hoping I can attend in the next one.

So good luck again!

Fiel Angeli AraoaraoGabin

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Thanks so much for the moral support! I truly appreciate it!

I hope that by the time we in the Holy Spirit School Alumni Association (HSSAA) board can 're-invent' the alumni website, you will also be one of our regular contributors.

B:)

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I hope so too!



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